Supply chain · Procurement
Supply chain management for an India sourcing programme spans five domains: supplier management, procurement, production management, quality assurance and logistics coordination. Asia Sourcing operates all five in-house for international buyers running multi-container, multi-factory programmes.
Supplier management
Supplier management is the ongoing relationship work after a factory has been onboarded. Our supplier-management team maintains a live scorecard for every factory in a buyer's programme covering OTIF (on-time, in-full), defect rate against AQL, sample-approval turnaround, response time to RFQs, compliance renewal status (BSCI / Sedex / FSC / GOTS / BIS), and cost-drift against the agreed benchmark. Scorecards are reviewed with the buyer every quarter and underperforming suppliers are either placed on an improvement plan or substituted from our bench of pre-qualified alternatives.
Procurement services
Procurement is the operational act of translating a buyer's commercial strategy into executed purchase orders. Our procurement workflow covers RFQ issuance against the shortlisted factory set, bid-tabulation and landed-cost comparison, counter-offer negotiation, PO drafting with full specification pack (BOM, drawings, Pantones, packaging dielines), PO issuance, acknowledgement tracking and milestone-based payment release. For buyers with ERP or PLM systems we can hand off cleaned purchase-order data in CSV or JSON.
Production management
Production management is the continuous monitoring of a purchase order from PO issuance through final container loading. Our team visits the factory on an in-line cadence (typically weekly for an 8-week order, more frequent for compressed timelines), inspects production progress against the delivery schedule, flags material or labour issues before they become delays, and maintains a live production dashboard the buyer can review ahead of each milestone call.
Procurement and logistics coordination
The logistics side of the supply chain is where international buyers lose the most money — not through freight rates, but through missed documentation deadlines, mismatched Incoterms, incorrect HS codes, missing FSC or test certificates, and container-loading errors. Our export-coordination team runs the final 10 days of every shipment: container photography, FCL loading plan, seal recording, commercial invoice preparation, packing list, CoO, Form A / GSP as applicable, phytosanitary certificates for wood items, FSC certificates, test reports, and courier of originals to the buyer's freight forwarder.
For buyers consolidating orders across multiple factories we provide a cargo consolidation service — goods are received at our Moradabad consolidation point, re-stacked for optimal container utilisation, photographed per SKU and loaded into a single FCL rather than multiple LCL shipments.
Related India sourcing capabilities
Supply Chain Management India · Frequently asked questions
What does supply chain management cover for an India sourcing programme?
Supplier management, procurement, production management, quality assurance and logistics coordination. Asia Sourcing operates all five domains in-house.
Can Asia Sourcing act as our India procurement agent?
Yes. We can be engaged as a dedicated India procurement agent handling RFQ issuance, bid tabulation, negotiation, PO issuance and milestone payment management on behalf of international buyers. We operate on retainer or per-PO commission.
Do you consolidate shipments across multiple Indian factories?
Yes. Our Moradabad consolidation facility receives goods from multiple factories, re-stacks for optimal container utilisation, photographs per SKU and loads a single FCL. This reduces shipping cost for buyers running multi-factory programmes.
How often do your production monitors visit the factory?
Typically weekly for a standard 8-week order, more frequently for compressed timelines or high-risk suppliers. All visits are logged with photographs and a status note shared on the buyer's production dashboard.
Share a written brief and we return a three-to-five factory shortlist within 5-7 working days.