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SupplierverificationinIndia—5workingdays,on-site,onyourside.

Before you place your first PO with an Indian supplier, verify who you're actually dealing with. Supplier verification is the standalone due-diligence service that answers eight questions in 5 working days: Is the legal entity real? Is the address real? Does the factory produce what it claims? What's the current capacity utilisation? Who are three real customers? What certifications are current? Is there any adverse legal or financial history? And — critically — does a sample run against your reference actually work? Asia Sourcing has run 300+ standalone supplier verifications across India's eight clusters since 2015, and this page describes the protocol, the deliverable, and when it's the right service to commission.

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Cycle time

5 working days end-to-end

Fee

$650-1,200 per supplier

Deliverable

12-page report + photo dossier + KYC pack

Clusters covered

All 8 primary + adjacent

Coverage

Legal · KYC · Capacity · Sample · References

Onsite mandays

1-2 per verification

The eight questions a supplier verification answers

Every supplier verification we run answers the same eight questions. The output is a 12-page report with photo evidence and source citations. Buyers use it to make go/no-go decisions before first PO, to satisfy internal procurement compliance, and to defend supplier-selection decisions to their board or auditors.

1 — Legal entity verification

GST number verification against India's GSTIN portal. Import Export Code (IEC) verification against DGFT. Corporate registration (LLP, Private Limited, Partnership) against MCA. Beneficial ownership disclosed on request.

2 — Physical address verification

GPS-tagged photographs of the factory exterior, signage, and neighbouring landmarks. Comparison against Google Maps. Address matches vs registered address flagged. Common failure mode caught: 'factory' at the quoted address is actually a trading office / godown, not a production floor.

3 — Product capability check

Walkthrough with photographs of every production line the supplier claims to operate. Machine count vs quoted machine count. Skill level of workers vs product complexity. Common failure mode: supplier claims to do X but subcontracts X to a smaller shop with weaker QC.

4 — Capacity utilisation snapshot

Current WIP orders logged, expected capacity availability over next 90 days, and one indicator we look at closely: whether the supplier can actually meet your quoted lead time given their current book. Suppliers who quote 45-day lead times but have 120 days of WIP already in the queue are common; only a walk-through catches it.

5 — Three real customer references

We ask for three current customer references, contact them directly, and verify the relationship history. Reference names redacted in the report if confidentiality is requested, but the verification stands. Common failure mode: references turn out to be brokers or family members. We catch these by insisting on documented shipment history.

6 — Certification currency check

Every claimed certification (BSCI, Sedex, ISO 9001, FSC, GOTS, GRS, LWG, WRAP) verified against the certifying body's public database. Expiry dates logged. 'Certificate applied for' or 'renewal in process' claims verified via the certifier.

7 — Adverse history search

Public court records (India's National Judicial Data Grid), tax disputes (GST portal), any labour disputes on public record, MSME registration status. India-specific: check for any inclusion in RBI's caution list for exporters.

8 — Live sample run

The supplier produces one sample of your reference product under our observation. We photograph the build process — raw material, tooling, hand-finishing, QC. The sample ships to you within the 5-day window; you evaluate against tech-pack.

What the 12-page report actually contains

The report is delivered as a PDF and (on request) as a structured JSON payload for procurement systems that ingest supplier due-diligence data.

  • Executive summary — 1 page, go/no-go recommendation with rationale.
  • Legal entity pack — 2 pages, all corporate documents + verification screenshots.
  • Physical evidence — 3 pages, GPS-tagged photos of factory + signage + landmarks + Google Maps overlay.
  • Capability walkthrough — 2 pages, photos of production lines + machine list + worker headcount.
  • Capacity snapshot — 1 page, current WIP + 90-day forward availability + lead-time feasibility.
  • References — 1 page, three customer references with contact history logged (names redacted on request).
  • Certifications — 1 page, table of all claimed certifications + verification status per certifier.
  • Adverse-history search — 1 page, court records + tax disputes + labour disputes + RBI status.
  • Sample outcome — 1 page, photos of live sample production + physical sample shipped.

When to commission a supplier verification

Verification is a standalone service — you commission it as a one-off, no ongoing engagement required. The most common triggers:

First PO with a new supplierHighly recommendedEspecially if PO > $10k or the supplier was found via a platform / trade fair vs personal referral.
Pre-acquisition diligenceRecommendedBuyer acquiring a brand or SKU line that involves an Indian supplier — verify the underlying supply chain.
Suspicious pricingRecommendedQuote is 30%+ below market — verify the supplier is real before wiring 30% advance.
Insurance / credit line requirementSometimes requiredTrade credit insurers (Coface, Atradius, Allianz) sometimes ask for supplier verification before extending credit.
Renewal check on existing supplierOptional (every 2-3 years)Update capacity and certification status without engaging a full re-audit.

Frequently asked

SupplierVerificationIndia—commonquestions.

What does a supplier verification cost?

$650-1,200 per supplier depending on cluster distance, sample complexity and depth of legal / financial checks required. Bundled discounts on 5+ supplier packages (e.g. verifying an entire category shortlist). Fee includes the on-site visit, sample production and shipping to you.

How long does a supplier verification take?

5 working days end-to-end from PO to report delivery. Faster (48-72 hours) is possible for urgent cases at a 40% rush premium — used mainly for pre-acquisition diligence with tight timelines.

Do you verify suppliers we found ourselves, or only your network?

Either. Verification is agnostic to how you found the supplier. Common request: buyer met a supplier at a trade fair or via Alibaba, wants independent verification before first PO. We happily verify — the supplier does not need to be in our existing network.

What happens if the supplier fails verification?

You get the report with a red-flag summary and (on request) a shortlist of 2-3 alternate suppliers from our vetted network in the same category. We charge nothing extra for the shortlist — it's a natural extension of the verification engagement.

Is the verification report legally admissible?

The report includes primary-source evidence (GSTIN screenshots, court-record extracts, GPS-tagged photos) and is prepared to be defensible in commercial dispute contexts. It is not a legal opinion — for legal use in litigation, we recommend having it accompany a lawyer's opinion.

Can you do verification with the supplier's knowledge, or as a covert check?

Both. Most buyers prefer verification with the supplier's knowledge — factories are cooperative because verification-passing is a competitive advantage. Covert verification (walk-in as a prospective buyer, no advance notice) is available for suspicious-pricing or fraud-check scenarios.

Where this fits

Adjacentservices,categoriesandclusters.

Related services

Product categories we cover

Manufacturing clusters served

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